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Renew firm CPA license

It is the responsibility of the licensee to renew their firm license, if they so choose, regardless if the licensee receives a reminder notice for renewal from the VBOA.

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All licensed CPA firms in Virginia must renew their license annually. In general, a firm CPA license expires on the last day of the month in which the license was originally issued. Licensees may visit the VBOA’s Licensee Search to determine when the firm license is due to expire. A Virginia firm CPA license may be renewed within 90 days of expiration.

The renewal fee is $75. If the renewal fee is not paid by the expiration date, the CPA firm license will go into Expired status.

There is no additional 12-month period to renew the firm license. Unrenewed firm licenses will automatically go into Expired status the day after the renewal is due.

Beginning July 1, 2017, § 54.1-4413.2. of the Code of Virginia that references the renewal and reinstatement of licenses changed, thereby eliminating the additional 12-month period for renewals. The Active-Renewal Fee Delinquent status for Virginia CPA firms was discontinued. Firms who currently hold the Active-Renewal Fee Delinquent status as of July 1, 2017, will remain in that status until the license is renewed or expires.

Once the firm license goes into Expired status, it will be the responsibility of the firm to reinstate the license. There is a $500 reinstatement fee. If the reinstatement application is received by the VBOA within 12 months of license expiration, the date of the reinstatement, if approved, will be effective as of the date it expired. However, any reinstatement application received after 12 months of license expiration, the date of reinstatement will be effective as of the date the reinstatement application is approved.

The VBOA transmits renewal notices approximately 30-60 days prior to expiration of the firm license and approximately 15 days prior to the expiration. In accordance with Board regulation 18VAC5-22-90, the VBOA transmits license renewal notices electronically unless a licensee is unable to communicate electronically (in which case a notice will be sent via USPS). However, § 54.1-4413.2. of the Code of Virginia, places the responsibility for renewing a Virginia license on its holder, and that responsibility is not affected by whether the holder receives a license renewal notice.

Renewal requires affirmation of meeting peer review requirements. The VBOA generally updates its records within 24 hours after online processing. Check the VBOA Licensee Search to verify that a license has been renewed.

If renewal is not possible online, contact the VBOA. Download the Firm CPA License Renewal Form to renew a license manually and mail it to the VBOA for processing. The VBOA applies a $25 fee for manual renewals.

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Voluntary surrender
A firm CPA license must be maintained in order to continue to provide attest or compilation services to persons or entities located in Virginia.

If choosing not to renew a firm CPA license due to voluntary surrender contact the VBOA. The licensee’s record will be updated to Voluntarily Surrender; otherwise, the record will reflect Expired status.

The firm may apply for reinstatement if the CPA license was voluntarily surrendered and at a later date the firm chooses to provide attest or compilation services to persons or entities located in Virginia.

During the time in which the license is in Expired status, the firm may not provide attest or compilation services until reinstatement of the firm CPA license (shown as Active) is posted on the Licensee Search and therefore, made available for public confirmation.